What are the formalities/ procedures of new employee joining?


What are the formalities/ procedures of new employee joining?

Structuring and laying down a detailed pre-joining checklist for a forthcoming hire with essential formalities/ procedures of new employee joining, beforehand, is imperative for the Human Resources (HR) in an organization to provide a positive orientation and onboarding experience to the new joiner.

Listed below are common formalities/ procedures of new employee joining

Employee Documents Submission

  • Offer/ appointment letter containing the Date of Joining, Annual CTC, Monthly Salary, etc.
  • Resume/ CV (if necessary)
  • Previous Employment Records
  • Work Experience Documents: Relieving Letter, Payslips, etc.
  • Educational Certificates and Documents
  • Birth Certificate
  • Photographs
  • Identity & Address Proof: Driving License, Passport, etc.

Post-submission and Verification Formalities by HR:

Collecting and organizing joining forms, documents, etc., aren’t the only aspects of employee joining formalities. The HR personals have a huge responsibility of creating good HR policies that provide a comfortable and confusion-free atmosphere for the new hire during his/her first few days at the office. Thus, making a proper onboarding checklist helps is systemizing the joining procedures.

  • Present an Offer letter to the candidate
  • Take the approval of the candidate on joining form and his/her compliance with the HR policies of the company
  • Collect signature on Service and Confidentiality Agreement, and on other necessary documents
  • Organize and collect employee documents
  • Introduce the candidate to the team
  • Organize an orientation explaining about the company, its mission, etc.
  • Allot a cabin/ cubicle/ workstation for the new hire
  • Give a tour of the company
  • Provide the new joiner an ID card

Automate the employee onboarding procedures with UrHRM

UrHRM – HR & Payroll Software – is a complete HRMS system designed to seamlessly computerize employee joining formalities by automating document management, onboarding procedures, payroll & salary calculation, etc. Additionally, the software contains electronic signature facility to get approval from candidates remotely from anywhere at any time. Moreover, the Application Tracking System (ATS) tool helps the HR personals to speedup the procedures involved in hiring talented applicants from a pool of jobseekers list. This is just the tip of the iceberg.

date  04 Apr 2019

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